2 of 25 Founding spots remaining·$199/mo locked in for life→
run a call.

The operating system
for HVAC shops.

Answers the phone. Dispatches the truck. Closes the invoice.
Flat price, no contracts, built for shops doing $1–10M.

Start my free trialBook a 15-min walkthrough
14 days free · No credit card · Need more time? Just ask.
Flat price
Every feature
No contracts
Talk to the founder
01
The problem

Sound familiar?

Six apps. Four trucks.

Dispatch in one app. Phones in a $400/mo answering service. QuickBooks for billing. Spreadsheet for memberships. A field app your techs ignore.

Outgrew Housecall Pro.

It got you to four trucks. Now you're pulling four reports to answer one question, the “automations” are manual, and everything you actually need is another add-on.

Stuck paying ServiceTitan.

Built for 50 truck enterprises. You have 6. You use 20% of it. You pay 100%, plus $10K setup and a year-long contract.

Voicemail is HVAC's most expensive employee.

02
The fix

Your AI receptionist.

Answers the phone in your shop's voice. Books appointments straight to dispatch. Escalates real emergencies to your on-call tech. 24/7. Callers can always reach a real person.

AI handling an estimate question
0:00 / 1:37
AIThanks for calling Heating and Cooling, this is Quinn on a recorded line. How can I help?
CallerYou guys quoted me three thousand one hundred ninety three for, like, the better option. I just wanted to know — is the good option decent, or should I just go with the better?
AIHappy to help. Sounds like you're looking at the different options on an estimate we sent over. I see an estimate here from May eighth for three thousand one hundred ninety three dollars, sent by our technician, Mike. Is that the one?
CallerYeah. Is the address two eight four seven Oak Ridge Drive in Portsmouth?
AIYep, that's the one. Since you're weighing the good versus better options, I'll make sure Mike knows you're looking for more detail on the differences. What's the best number for him to reach you at?
CallerYeah. Can you just use the same number I'm calling from, please?
AIGot it — I've flagged this for Mike. He'll walk you through the differences. Anything else I can help with today?
CallerNo, I'm looking forward to the call. Thank you very much. Bye.

Sounds expensive? Your first 100 calls are free.

Then $99/month flat. The answering service it replaces charges $400 — and never books the job into dispatch.

First 100 calls free — card on file, cancel anytime.

See how the receptionist works
03
The platform

Everything an HVAC shop runs on.
Nothing it doesn't.

Dispatch. Or just say “balance my day.”

Every truck, every job, one board. Or tell the AI to do it — it knows each tech's skills, certs, and location, assigns every job, and shows you its reasoning. You hit apply. Everyone's phone buzzes.

Learn more

Estimates → Signed.

Good / Better / Best pulled straight from your price book. Financing baked in. E-sign on the iPad in the driveway. Won estimates auto-schedule into dispatch — no re-keying, no “did anyone book the Walker install?”

Learn more

Jobs → Invoices.

Parts, labor, refrigerant logs (EPA 608), photos, and signatures all roll into one invoice. QuickBooks gets the clean copy. You see margin before the truck pulls out of the driveway.

Learn more

Memberships.

Auto-bill monthly or annually. Spring tune-ups and fall checkups auto-scheduled. Expiring agreements flagged before the customer drops off. Your tech sees the member badge in the field — so the discount never gets forgotten.

Learn more

Price book

Flat-rate pricing techs pull in the field. Import yours or use ours.

Purchase orders

POs that reconcile against truck stock. Margin updates live.

Client communication

Two-way texting, pinned to the property record.

Reporting

Close rate, average ticket, revenue by tech. The tech scorecard alone replaces four exported reports.

04
The phone

Your phone, in the platform.

Take calls and make calls without ever leaving Run a Call — the full VoIP phone system the big platforms sell as a pricey “Phones Pro” add-on, built right in.

Carla Marin

Member · 2 open jobs

 
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Knows who's calling

The second the phone rings, the customer's record pops — name, history, open jobs — so you answer knowing exactly who it is, and pull up the job while you talk.

Click-to-dial, anywhere

Every customer number across the app is a call button. From the office or the truck, one tap connects — no desk phone, no third-party app.

Recorded & transcribed

Every call logged to the customer, recorded and transcribed speaker-by-speaker. Settle any “what did we tell that guy?” in seconds.

The same phone. A tenth of the bill.

See how the phone works
05
In every tech's pocket

Tap, photo, sign, paid.

Schedule, customer history, parts, signature, payment — all in one app. iPhone for the truck, iPad for the kitchen table. Works in basements with zero signal.

If your least techie guy can't use it on day one, we've failed. That's the whole design spec.

For Carla Marin
Pick your thermostat install
4521 Estes Ct · Lafayette, CO · Estimate from Mike Summit
Good
  • Programmable thermostat
  • Standard install
$475
one-time
BetterMost popular
  • Smart thermostat (Ecobee)
  • Wi-Fi setup + app pairing
  • 30-day check-in
$650
one-time
Best
  • Premium smart thermostat
  • Battery backup module
  • 1-year priority support
$895
one-time
Approve & sign
Better tier · $650
Smart thermostat install · scheduled within 3 days
Sign here, Carla
Carla Marin
Sign with your finger
Approve & schedule
Approved · install booked
We’ll text Carla a confirmation
9:41
Today
2of5complete
7.5 h booked
2done1active2upcomingRoute
9:30 AM
2h 30m
In progress
Marin, Carla
AC no-cool · 3-ton Carrier · Failed run capacitor
4521 Estes Ct, Lafayette
NavigateCall
~30 min between
11:30 AM
1h
Park, Jess
21-point spring tune-up
612 Mapleton Ave, Boulder
~30 min between
1:00 PM
2h
Webber, Daniel
Heat-pump · Diagnostic + filter swap
27 Iris Cir, Louisville
Done today
2 jobs complete
Gytis Kandrotas, co-founder
Gytis KandrotasCo-founder
Why this exists

This software exists because
the other stuff didn't.

I grew up working in HVAC. My dad was an HVAC technician, and I spent every summer in customers' attics and crawlspaces — watching him fight software too clunky to actually use in the field.

Run a Call is the platform he should've had. Built by someone who knows what 110° in an attic feels like — for shops that want to grow without a three-year contract or a full-time admin just to run the software.

— Gytis Kandrotas·CO-FOUNDER

~30 HVAC shops run on it today. Most came off ServiceTitan.

06
How it works

Switching is easier than staying.

1

Book a 15-minute walkthrough.

See it run on your actual workflow. We won't pitch you. If it's not a fit, we'll tell you.

2

We move your data. Correctly.

Customers, equipment history, price book, memberships — migrated by us, free, and verified with you before go-live. Not a self-serve CSV dump that turns one apartment complex into 300 duplicate contacts.

3

Run your shop on one platform.

No contract, leave anytime, export your data whenever you want.

Book my 15-minute walkthroughStart free trial

Mid-season? That's when we do most migrations — your techs learn the app in a day, and we do every bit of the data work. You never stop running calls.

We move you in a week — or your first month's free.

07
Pricing

One price. Every feature.

FOUNDING 25 · LIMITED
$499$199/ month
Save $300/mo — flat per shop, locked in for life.
  • Unlimited users — techs, dispatchers, office staff
  • Every feature, current and future
  • AI receptionist: first 100 calls free, then $99/mo flat
  • Free migration from ServiceTitan, Jobber, or Housecall Pro
  • No setup fee. No contract.
  • No per-invoice or payment-processing markup — your Stripe and QuickBooks rates are yours.
  • Direct line to the founders — answered in under 24 hours. No ticket queue, no chain of command.
  • Price never goes up. Ever.
23 of 25 spots claimed2 left
Claim founding spot →
90 days to change your mind.If you don't like it — full refund. No forms, no retention call.
And if Run a Call ever shuts down: every customer holds a signed letter — we pay your migration to any software you choose and refund your last three months. You will never be stranded.
Founding pricing closes when we hit 25 shops.
After founding cohort
$499/ month
Flat per shop. Same deal, no contract.
  • Unlimited users — techs, dispatchers, office staff
  • Every feature, current and future
  • AI receptionist: first 100 calls free, then $99/mo flat
  • Free migration from your old platform
We'll notify you when public pricing opens.
14-day free trial ·No card required ·See full pricing details →
08
How we stack up

Real year-one cost for a 7-user HVAC shop.

Run a Call · Founding~$3,477
ServiceTitan~$40,000+
Housecall Pro$7,164+
Jobber$6,324+
$199/mo software + $99/mo AI receptionist · locked for life · 2 spots left

Cheaper than all of them. Built only for HVAC.

Run a Call
ServiceTitan
HCP
Jobber
AI receptionist
$99/mo flat
first 100 calls free
add-on
separate
add-on
Contract
Month-to-month
12-month
Annual
Annual
Per-user fees
Unlimited
$245–500/tech
$35/user
$29/user
Leaving
Export everything, anytime — we'll help
Early-termination fee
Annual commitment
Annual commitment
See the full breakdown
Run a Call figure includes software + AI receptionist. Comparisons based on publicly available information as of April 2026. Competitor pricing varies by configuration.
Integrations

Your supply house, your bank, your books.

We connect to the stuff your shop already runs on. Not a generic SaaS logo wall — the actual tools HVAC shops use to order parts, finance jobs, and keep the books straight.

Live today
QuickBooksLive
StripeLive

Your books and your payments — handled from day one.

Need something we haven't built yet? We build it. Fast.

Tell us what your shop runs on — your supply house, your financing partner, your booking line — and we'll connect it. We've shipped new integrations in days, not quarters. You won't file a request into a void. You'll talk to the founder, and we'll build it.

Every Friday, we review the week's most-requested feature and build it. Voice calling inside the platform: ServiceTitan took 18 months to ship theirs. We shipped ours in two weeks.

On the roadmap — you can influence what we build next
Johnstone SupplyFergusonGoodLeapSynchronyWells FargoCallRailGoogle CalendarZapierCall tracking & marketing attribution

Tell us which you need and we'll move it up the list.

Got an IT person? We have a full API and webhooks → developer docs
Questions

Things shop owners ask before signing up.

Yes — one flat price per shop, every software feature included, no per-user fees, no tiers. The only thing priced separately is the AI receptionist: your first 100 calls are free, then it's $99/month flat, cancel anytime. That's the entire price list.

Because phone minutes cost us real money per call, and baking that into everyone's price would mean charging shops who don't use it. You only pay if it's answering your phones — and you'll know if it's worth $99 before you pay a cent, because the first 100 calls are free.

Every customer holds a signed letter: if Run a Call ever shuts down, we pay your migration to any software you choose and refund your last three months. Your data is exportable anytime, with or without us.

That's when most shops switch — it's when the old system hurts most. We do all the data work, your techs learn the app in a day, and you never stop running calls. If you'd rather wait for fall, start the trial now: your founding price locks today.

No, no, and no. One flat price per shop. Payment processing runs through your own Stripe and QuickBooks — those rates are between you and them. We don't touch them.

There isn't one. Pay monthly, cancel any time, no penalty. We'd rather earn it every month than trap you in a contract.

The mobile app works on iOS and Android, runs offline, and syncs when you're back in coverage. We tested it in basements, attics, and mechanical rooms — the same places we built it for.

Most shops are running within a few days. If you're migrating from another platform, give us two weeks and we'll handle the data transfer for you.

Yes. You can run multiple locations, with separate dispatch boards and tech rosters, under one account.

Two-way sync with QuickBooks Online. Invoices, payments, and customers stay in lockstep.

Phone, email, and chat — staffed by people who know HVAC, not a generic SaaS support team. Included in every plan.

Yes — start the free trial, no card required. Or book a demo if you'd rather have a guided walkthrough.

The HVAC operating system.

Flat price. Every feature. No contracts. Built by someone who's been in the attic.

Start my free trialSee pricing →
14 days free · No credit card